How to Write a Follow Up Letter After an Interview

When you’re looking for a new job, it’s clearly important that you can interview well.  That generally means being able to answer questions in detail (yet still being concise), asking good questions, and staying away from the worst interview questions.

You might walk out of the interview feeling confident – you nailed it! But your work isn’t done yet.  One thing that absolutely cannot be overlooked is writing a follow-up letter to the person or people who interviewed you.  Failing to do this could turn your awesome interview into a colossal failure.  Keep reading, and we’ll tell you how to write a follow up letter after an interview.

Writing a follow up letter after an interview is actually very easy, and shouldn’t take you more than 10-15 minutes.  When writing your letter, there are a few things you want to keep in mind:

1) Write a letter to each person with whom you interviewed – Even though you may have only met with 1 actual hiring manager, you want to be sure that each person you met with receives a follow up letter.  They all took valuable time out of their busy day to meet with you and listen to what you have to say.

2) Send an e-mail instead of a handwritten letter – While you may think a handwritten letter appears more personal, it’s far too slow in today’s world.  It’s possible that the company could make a decision within the next 24-48 hours, and if you don’t send the letter via e-mail, they may not receive it in time. During the interview, try to obtain business cards from each person (they will usually offer this to you without you having to ask) so that you have their e-mail addresses.

3) Make your letter personal – Although you will find a standard letter template below, you want to personalize the letter as much as possible.  Interviewers know what the “cookie cutter” letters look like, so you want them to know that you took the time to craft something a little bit more personal.

How can you make it personal? In addition to thanking the person for their time and expressing interest in the position, touch on something specific that you discussed during the interview.  If you shared something in common with the person (maybe you went to the same school or have a similar career history), mention it.  Your objective is to be memorable, and this is a great way to do it.

4) Pay attention to the details – Make sure you check your spelling and grammar.  This follow up letter may be the last impression you leave before the company makes a decision.  Although first impressions can be the most important, last impressions matter too.  If they want someone detail-oriented, finding a spelling error in your letter could really hurt you, especially if they are “on the fence” about hiring you.

Template for a Follow Up Letter After an Interview

Here is a good template for a follow up letter – once again, keep in mind that you want to personalize this as much as possible.

Dear  [insert interviewer's name]:

Thank you for the opportunity to interview with you. Our discussion about the [insert position name] position and [insert company name] helped confirm my interest in working for the company. I was really impressed with [insert something specific that you learned from the interview] and all the people with whom I met.  Also, I found it very interesting that [insert something else specific that was discussed during the interview].

I believe my skills and experience will absolutely be an asset to [insert company name]. Furthermore, I feel my work ethic and dedication will allow me to excel in any position for which you feel I am qualified.

Thank you again for taking the time to meet with me and allowing me the chance to learn more about [insert company name]. I would welcome the opportunity to work with you and everyone else at the company. I look forward to hearing from you soon.

[your name]

As you can see, there isn’t too much to writing a follow up letter after an interview.  If you keep these tips in mind, you’ll be sure to leave a great lasting impression.  If all went well during the interview, you’re probably on your way to a new job!

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 How to Write a Follow Up Letter After an Interview


This post was written by Eric Gati. Eric is a blogger with professional experience as a recruiter/headhunter and as a CPA. He's passionate about writing, learning, and sharing his experiences. Check out Eric's profile on Google+.

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